Job Description

Responsibilities

The Assistant Facilities Manager shall be responsible in assisting the Facilities Manager to manage the Property and serve to cover the Facilities Manager's duties during his absence. The duties of the Assistant Facilities Manager shall include but not limited to the following:

• co-ordinate and manage the Integrated Facilities Management team, sub-contractors and Authority's Contractor.
• Collate and manage all technical specifications, O&M documentation, drawings and compile all maintenance programs from all subcontractors.
• Track and monitor the maintenance programs by using the appropriate software and spread sheets;
• Carry out planned inspections, quality control, and supervision of Facilities Technicians, and sub-contractors and Authority's Contractor;
• Manage emergency and ad-hoc repairs, breakdowns and trouble-shooting.
• Provide technical support and attendance where necessary.
• Manage and act as the coordination point between the various sub-contractors and/or Authority's Contractor; deal with incidents, complaints, breakdowns and repairs.
• Consolidate and provide technical reports or findings to the SO or his representatives;
• Oversee the management of the Permit to Work process, the health and safety management.
• Ensure proper submission of all risk assessment reports by all its sub-contractors and Authority's Contractor, before the works are executed, proper filing of the reports and implement inspection and spot checks to ensure compliance to risk assessment by the sub-contractors; deputise as required for the Facilities Manager;
• Assist the Facilities Manager in the day to day 'running' of the Property;
• Carry out periodical and statutory inspections in an agreed format and manner with the SO or his representatives and provision of management reports thereafter; and any other work necessary for effective operations of the Property or as directed by the SO or his representatives.

Requirements

• Diploma or above from a recognized tertiary establishment with 4 years' experience in Facilities Management or building related field.

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