Job Description

What the role is:The Corporate Services (CS) cluster provides key support services for PSD, including Finance, Procurement, Registry and Officer Administration. CS manages PSD\'s budget to ensure financial accountability, fiscal sustainability and the effective & efficient use of public resources. It also oversees the implementation of procurement strategy and policies within the organisation and ensures that the key principles governing procurement are adhered to. In the area of Knowledge Management, CS formulates internal policies and best practices to ensure the retention of knowledge and records across PSD. CS also ensures that officers enjoy a conducive, productive and safe office environment.What you will be working on:[Key Responsibilities]: \xe2\x80\xa2 Be involved in a pilot collaborative project with 3 Government agencies to digitise secret records \xe2\x80\xa2 Handle hardcopy secret records and scan them to a secured device \xe2\x80\xa2 To perform quality checks on the scanned documents \xe2\x80\xa2 Assist in the secure disposal of confidential records \xe2\x80\xa2 Any other CS related tasks assignedWhat we are looking for:[Competencies Required]: \xe2\x80\xa2 Technical skills - proficient in using scanners, OCR software \xe2\x80\xa2 File Management - Efficient organisation of physical and digital files, ensuring easy retrieval and proper indexing \xe2\x80\xa2 Quality Control - precision in scanning and verifying digital copies against physical documents and ability to perform quality checks to ensure documents are correctly digitised and legible \xe2\x80\xa2 Data entry - accuracy in data entry to ensure digital records are correctly created and indexed \xe2\x80\xa2 Communication skills - ability to communicate progress, issues and outcomes effectively and timely to supervisor or relevant stakeholders \xe2\x80\xa2 Efficiency - managing time effectively to meet project deadlines \xe2\x80\xa2 Manual Dexterity - possess skill in handling physical documents carefully to prevent damage during the scanning process \xe2\x80\xa2 Physical Endurance - ability to handle physical task such as lifting and moving boxes of files Applicants will typically be notified on whether they are shortlisted or not within 4 weeks of the closing date of the job posting.About Public Service Division:[About PSD] The Public Service Division (PSD) aims to build a first-class Public Service for a successful and vibrant Singapore. We do this through public sector leadership development, capacity and capability building and the promotion of quality services at all levels of the Public Service. We are looking for outstanding candidates with the vision and passion to contribute to help shape Singapore. [Why Join Us] When you join PSD, you become part of a community that learns together and cares for one another. We look out for your well-being and partner you in your career growth. Being in the business of developing People and driving transformation makes our work deeply Purposeful. What you do will impact our public officers and agencies, and in turn make a difference to Singapore and Singaporeans. If you share our passion in reimagining the Possibilities and pushing boundaries to shape a first-class Public Service, we welcome you to join us! You can also connect with us via LinkedIn at https://www.linkedin.com/company/public-service-division |People, Our Pride| Service, Our Pledge | Integrity, Our Core | Excellence, Our Quest|

Public Service Division