Job Description

OPERATIONS EXECUTIVE, OIL AND GAS TRADING HOUSE, SINGAPORE

Responsibilities

• Issue and execute Sales and Purchase contracts after trades are done
• Negotiate, arrange issuance of Letter of Credits as per contract terms in a timely manner, check and review Letter of Credit received from Counter party to ensure that it is in order
• Liaising with Suppliers and Receivers / Customers to ensure cargoes are shipping in a timely manner, including issuance of shipping instructions
• Preparation of all Shipping documents for cargoes, Custom clearance for importing and exporting of the products and ensure that all are done in a timely manner
• Monitor and ensure timely loading / discharging by coordinating with shipping agency and surveyor
• Manage and/or arrange payments to Supplier in an appropriate, accurate and timely manner and monitor customers\' remittance and payment to Suppliers to minimize interest payments
• Manage and/or issue invoices to Customer/Receiver in an appropriate, accurate and timely manner
• Follow up on any overdue payments, negotiate and settle overdue payments with counter party amicably and effectively
• Confirm Receipt of payments through the Finance Team
• Compute and settle Laytime/demurrages with Suppliers, Receiver or Ship Owners, if any
• Ensure all transaction records are record in a timely manner and properly maintained and filed in accordance to business needs, internal compliance process and industry regulations
• Maintaining and enhancing the relationships with 3rd parties/companies/associates, including terminals, shipping companies, surveyors and shipping agents to ensure smooth operations.
• Awareness of exposure management where P&L is affected by operations.
• Interact with Traders to understand and implement their direction in market strategies and to help maximize the value of their strategies.
• Liaise closely with Risk managers on cost or revenue inputs to accurately record deal economics.
• Perform other related ad hoc duties as and when required

Requirements

• 3-4 years relevant experience
• Advance use of IT equipment and programs, such as Email and internet functions
• Administrative software including word processing, spreadsheets and presentation
• Ability to read and speak Chinese/Mandarin for liaising with Chinese counter parts
• Knowledge of other foreign language will be an added advantage
• Outspoken with excellent communication skills
• Good analytical skills, resourceful, responsible, committed, hardworking, good team player and able to work under stressful and fast pace environment
• Capable of multitasking even under pressure
• Able to work extended hours if required

Desired Skills and Experience

Excellent Communication Skills, Microsoft Office, Microsoft Excel, Analytical Skills, Interpersonal Skills, Inventory, Economics, Word Processing, Compliance, Pressure, Spreadsheets, Team Player, Customer Service, Shipping

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